Configure Outlook to Access Gmail

Configure Outlook to Access Gmail

We’re not going to debate which is the better email protocol, IMAP or POP3. We don’t need to, because Gmail supports them both, as does Outlook. So rather than spark a flame war over which one is better (*cough* IMAP *cough*), we’ll show you how to configure each one.

Configure Gmail in Outlook with POP3

Before you do anything, sign in to your Gmail account and click on Forwarding and POP/IMAP. There are a few different options for enabling POP3, and we recommend checking the second one,’Enable POP for mail that arrives from now on.’ If you want Outlook to also download mail that you’ve already received and read, click the other radio button. Press Save Changes.

In the same section, decide and choose whether you want Gmail to keep a copy of messaged accessed via POP3 on Google’s servers, archive them, or delete them.

Now fire up Outlook and navigate to Tools>Account Settings and be sure the Email tab is selected. Click on New, select the first radio button (Microsoft Exchange, POP3, IMAP, or HTTP), and press Next. Fill in the account setup form, including your Gmail email address and password. Once you’re finished, click on Next and see if Outlook is able to automatically configure your account. If not, you’ll need to go back and mark the ‘Manually configure server settings or additional server types’ checkbox.

Click Next and select the Internet E-mail radio button. In the next window, fill out the fields as follows:

  • Your Name: Your name, or a really witty alias
  • Email Address: Your Gmail email address
  • Account Type: POP3
  • Incoming Mail Server: pop.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com
  • User name: Your Gmail username
  • Password: Your Gmail password
  • Require logon using Secure Password Authentication (SPA): Checked

Now click on the More Settings button and select the Advanced tab. Fill out the following:

  • Incoming Server (POP3): 995
  • This server requires an encrypted connection (SSL): Checked
  • Outgoing server (SMTP): 587
  • Use the folling type of encrypted connection: TLS

Configure Gmail in Outlook with IMAP

Sign into Gmail, click on Forwarding and POP/IMAP, and mark the Enable IMAP radio button. Press Save Changes.

Load up Outlook and create a new account using the same steps above, only this time don’t even attempt to let Google auto detect the settings. Mark the ‘Manually configure server settings or additional server types’ check box, click Next, and fill out the fields as follows:

  • Your Name” Your Name
  • Email Address: Your Gmail email address
  • Account Type: IMAP
  • Incoming mail server: imap.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com
  • User name: Your Gmail user name
  • Password: Your Gmail password
  • Require logon using Secure Password Authentication (SPA): Unchecked

Now click on the More Settings button and select the Advanced tab. Fill out the following:

  • Incoming Server (POP3): 993
  • Use the following type of encrypted connection: SSL
  • Outgoing server (SMTP): 25
  • Use the folling type of encrypted connection: TL;LS
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